SharePoint Scan, PDF and OCR Addin 2022

The best SharePoint App for text recognition (OCR), scanning and composing documents from existing images or PDF files directly into a document library.

SharePoint document capture

Scan, PDF and OCR for SharePoint

Create searchable, classified SharePoint documents from PDFs, images, scans, faxes, and paper.

Stop storing incoming documents as dead files. PDFs, images, scans, and faxes often arrive in SharePoint with generic names, no searchable text, and missing metadata. That makes documents harder to find, classify, and use in daily work.

Scan, PDF and OCR for SharePoint lets users start from a SharePoint library, process documents in eDocStation, run OCR, recognize barcodes or document fields, and save the final document back to SharePoint as a clean, searchable file.

From incoming document to SharePoint library in one clear process.

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Built for Microsoft 365 / SharePoint Online document libraries.

From incoming documents to searchable SharePoint files

SharePoint is where documents should live. The problem is getting them there correctly.

PDFs, images, faxes, paper documents, signed forms, invoices, and delivery notes often enter Microsoft 365 outside normal document management. Users save files locally, upload manually, rename files by hand, and leave SharePoint with documents that cannot be searched or classified properly.

Searchable, not flat

Create searchable PDFs instead of flat image-only documents that are difficult to find later.

Classified, not dumped

Use barcode values or Zonal OCR to help fill SharePoint metadata at the moment of capture.

Fast to adopt

Give users a SharePoint Scan command and a workstation capture client without a heavy capture server path.

1
Select Scan Start in the SharePoint library where the document belongs.
2
Open eDocStation The browser launches the desktop client through the local edoc protocol.
3
Process documents Load existing PDFs, images, faxes, or capture pages from a scanner.
4
OCR / recognize Create searchable PDFs, read barcodes, or extract metadata from zones.
5
Save to SharePoint Upload the finished document back to the target library.

Start in SharePoint. Continue in eDocStation.

The user begins in the target SharePoint library, opens the Scan command, and works with the document in eDocStation before saving the finished file back to SharePoint.

SharePoint Scan command opens eDocStation for document capture and upload

The quickest path from PDFs, images, scans, and faxes to useful SharePoint documents

Scan, PDF and OCR for SharePoint is designed for departments that receive documents as PDFs, images, faxes, email attachments, or paper and need to store them in SharePoint with searchable text and useful classification data.

Capture paper documents

Use Windows-compatible scanners and MFPs from eDocStation on the user workstation.

Import PDF and images

Build new documents from PDF, TIFF, JPEG, PNG, BMP, or GIF files.

Create searchable PDFs

Run OCR during save so image-based documents become searchable in SharePoint.

Split batches

Use separator sheets or barcode-based splitting to turn one feeder batch into many SharePoint documents.

Recognize barcodes

Read barcode values from document pages and use them for splitting or document metadata.

Fill SharePoint metadata

Use barcode values or Properties Recognition to populate library columns.

Built for the gap between basic OCR and heavy enterprise document platforms

For teams that need more than basic OCR or a scanner utility, but do not want a large document automation platform. Scan, PDF and OCR for SharePoint is a practical SharePoint document processing tool for teams that process, classify, and upload documents every day.

Basic OCR services

Useful for processing transactions, but they do not give document users a complete SharePoint library processing experience.

PDF productivity tools

Strong for editing and signing PDFs, but not focused on batch document processing, separator sheets, barcode splitting, and SharePoint metadata capture.

Enterprise IDP platforms

Powerful for large automation programs, but often too heavy for departments that need a focused SharePoint capture path.

Websio

A focused way to move incoming documents into SharePoint as clean, searchable, better classified files.

Who needs SharePoint document capture like this?

The product fits teams that already use SharePoint as the document library of record and need a controlled way to bring PDFs, images, scans, faxes, and paper documents into it.

Accounting teams Capture invoices, statements, receipts, and supporting documents as searchable SharePoint PDFs.
Legal teams Save signed agreements and contract packages with useful names, searchable text, and metadata.
Operations teams Process delivery notes, service reports, forms, and field documents from PDFs, images, faxes, or scanner batches.
HR and administration Digitize forms and employee documents without leaving documents as flat, unnamed files.
SharePoint administrators Add document capture to Microsoft 365 without building a custom upload process for each department.

OCR and recognition for real document libraries

Beyond simple file upload, the product helps users find, split, and classify documents with text recognition, barcode recognition, and Zonal OCR.

OCR converts a scanned document image into a searchable PDF in eDocStation

Searchable PDF with OCR

Convert image-based pages into searchable PDFs. Select OCR language packs and optimize image handling for better recognition.

Barcode recognition extracts QR code values for SharePoint metadata

Barcode recognition

Recognize barcode values, split batches by barcode pages, or save barcode values to SharePoint properties.

Zonal OCR extracts document fields into SharePoint properties

Properties Recognition / Zonal OCR

Read values such as invoice number, order number, customer, date, amount, or other fields from defined document zones.

Batch capture

Turn document batches into organized SharePoint files

Separator sheets and barcode rules reduce manual work when teams process many documents from a feeder or file batch.

  • Use document separator sheets between documents
  • Split documents when a barcode is found
  • Define barcode zones to speed recognition
  • Remove blank pages when configured
Batch document processing splits separator and barcode pages into organized SharePoint PDF files
Microsoft 365 administration

Deploy with SharePoint and Entra controls

The SharePoint component is deployed as an SPFx package through the tenant App Catalog. eDocStation uses Microsoft Entra modern authentication for production deployments and saves documents through SharePoint / Microsoft Graph permissions approved by the customer.

Scan PDF and OCR for SharePoint product architecture
eDoc Extension adds the Scan command to modern document libraries.
eDocStation runs document processing, OCR, recognition, PDF creation, and upload.
Production deployments use customer-owned Microsoft Entra app registration.
Documents are saved back through SharePoint / Microsoft Graph permissions.

Frequently asked questions

Short answers for SharePoint owners, Microsoft 365 administrators, and teams evaluating document capture options.

What is Scan, PDF and OCR for SharePoint?

Scan, PDF and OCR for SharePoint is a document processing product for SharePoint Online. It combines the eDoc Extension for SharePoint with the eDocStation desktop client so users can process PDFs, images, scans, faxes, and paper documents, run OCR, recognize barcodes or document fields, and save searchable documents back to SharePoint libraries.

How does it work with SharePoint Online?

Users start in a modern SharePoint document library and choose the Scan command added by eDoc Extension. The browser opens eDocStation on the Windows workstation through the local edoc protocol. eDocStation captures or imports pages, processes the document, and uploads the result to the target SharePoint library.

Can it create searchable PDFs?

Yes. eDocStation can run OCR during document processing and save images or scanned pages as searchable PDF files so users can find document content through SharePoint search.

Can it recognize barcodes and SharePoint metadata?

Yes. The product can recognize barcode values, split document batches by barcode pages, use separator sheets, and populate SharePoint metadata through barcode recognition or Properties Recognition / Zonal OCR.

Who is this product for?

It is designed for teams that store business documents in SharePoint and need a practical way to process invoices, signed agreements, delivery notes, forms, PDFs, images, scans, and faxes as searchable, classified SharePoint documents without deploying a large enterprise document processing platform.

Does it use Microsoft Entra authentication?

Production SharePoint Online deployments use Microsoft Entra modern authentication with a customer-owned app registration and approved SharePoint / Microsoft Graph permissions.

Demo Videos

Overview
Overview
Auto-Upload Exension
Auto-Upload Exension
Separate documents and recognize properies
Separate documents and recognize properies
Quick Scan to SharePoint
Quick Scan to SharePoint
Properties recognition
Properties recognition
Batch Scan - Barcode recognition
Batch Scan - Barcode recognition
Windows 10 and Microsoft Edge
Windows 10 and Microsoft Edge
OCR language packs: eDocStation includes English OCR out of the box. Download and install additional OCR language packs when users need recognition in other languages: OCR Language Packs. Production SharePoint Online deployments should use Microsoft Entra modern authentication configured by the customer's Microsoft 365 administrator.

Buy now

Select version

Professional Version
Personal
Covers 2 workstations, for non-commercial use only
$650.00
Buy now
Professional Version
SMB 50
Covers 50 workstations
$1,950.00
Buy now
Professional Version
SMB 100
Covers 100 workstations
$3,800.00
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Professional version
Global
Covers unlimited number of wokstations
$4,900.00
Buy now
Standard Version
Personal
Covers 2 workstations, for non-commercial use only
$350.00
Buy now
Standard Version
SMB
Covers 20 workstations
$990.00
Buy now
Standard Version
SMB 100
Covers 100 workstations
$1,600.00
Buy now
Standard Version
Global
Covers unlimited number of wokstations
$2,800.00
Buy now
Professional Version
Server-based 50
Covers one SharePoint WFE server and 50 workstations/users
$1,950.00
Buy now
Professional Version
Server-based 100
Covers one SharePoint WFE server and 100 workstations/users
$3,800.00
Buy now
Professional Version
Global
Covers unlimited number of SharePoint WFE servers, workstations and users
$4,900.00
Buy now
Standard Version
Server-based 50
Covers one SharePoint WFE server and 50 workstations/users
$990.00
Buy now
Standard Version
Server-based 100
Covers one SharePoint WFE server and 100 workstations/users
$1,600.00
Buy now
Standard Version
Global
Covers unlimited number of SharePoint WFE servers, workstations and users
$2,800.00
Buy now
Licensing and pricing

Simple subscription pricing for SharePoint document processing

License only the people who process documents, not every SharePoint user in your Microsoft 365 tenant.

Start with the trial version, test the product in your own SharePoint environment, and choose a subscription plan when you are ready.

Team

$249 / month

For one department that brings PDFs, images, scanned documents, faxes, and other files into SharePoint.

  • 5 document processing users
  • 1 Microsoft 365 tenant
  • PDF and image import
  • Scanning from supported Windows scanners and MFPs
  • Searchable PDF creation with OCR
  • Barcode recognition
  • Separator sheets for batch processing
  • Standard support
Recommended

Business

$699 / month

For several teams that need OCR, barcode recognition, metadata recognition, and repeatable workflows.

  • 20 document processing users
  • 1 Microsoft 365 tenant
  • PDF and image import
  • Scanning from supported Windows scanners and MFPs
  • Searchable PDF creation with OCR
  • Barcode recognition
  • Separator sheets for batch processing
  • Properties Recognition / Zonal OCR
  • Standard support

Enterprise

$1,599 / month

For company-wide SharePoint document processing in one Microsoft 365 tenant.

  • Unlimited document processing users
  • 1 Microsoft 365 tenant
  • PDF and image import
  • Scanning from supported Windows scanners and MFPs
  • Searchable PDF creation with OCR
  • Barcode recognition
  • Separator sheets for batch processing
  • Properties Recognition / Zonal OCR
  • Company-wide use
  • Advanced support
  • Priority sales and support handling
  • Custom agreement available when required
No mandatory onboarding fees. No page-count pricing. OCR and document processing are included in all subscription plans under fair use. Prices are shown for annual subscription. Monthly billing may be available on request. Special discounts may be available for schools, colleges, universities, hospitals, charity, and non-profit organizations. Please request a quote for discount eligibility.

What is a document processing user?

A document processing user is a person who uses eDocStation for any document processing task.

Trial-first purchase process

Install the trial version, test it with your SharePoint environment, PDFs, images, scanners, faxes, or document workflows, and buy only after you know the product fits your team.

Fair use included

There is no public per-page OCR price and no page-count package to manage. Unusually high automated processing, multiple tenants, or special commercial terms can be discussed before purchase or renewal.

Screenshots